EA to Chair

A global financial services business focused on structural growth markets with offices in the city of London are currently actively recruiting for a dynamic, highly capable and versatile EA to support the Chairpersons office alongside one other EA on a part time basis 3 days a week.

WHAT YOU’LL DO

• Provide secretarial support
• Deal with telephone enquiries and screen calls
• Manage and control elements of the Executive’s diary and other relevant department systems
• Manage emails (responding where appropriate, diarising and filing)
• Arrange meetings and catering and provide additional meeting support as appropriate (e.g. produce supporting paperwork, greeting visitors)
• Liaise with external offices of regulators and other key teams
• Direct channel of communication with Board Level secretaries on a range of plc related matters
• Coordinating travel arrangements, this includes coordinating flights, booking accommodation, transfer and currency arrangements for the Director and their team
• Create and maintain filing systems for the department
• Assist in the administration and management of the support services for the department
• Prepare and produce confidential documents, Board papers, reports and correspondence for the department by using the most appropriate Office software
• Complete expense claim processes on behalf of the Executive using Workday
• Manage invoice processes, including maintaining appropriate records in line with agreed department budget

WHO YOU ARE

• Experienced in a secretarial environment at a senior level
• Strong communication and inter-personal skills
• Positive team player Advanced computer literacy (Word, Excel and PowerPoint)
• Organisational and administrative skills
• Attention to detail and accuracy in all work
• Ability to work on own initiative and prioritise work
• Ability to work under pressure and cope with competing and changing demands
• Discretion and integrity in handling strictly confidential and sensitive information
• Interest in understanding the work of the department so as to be able to increasingly assist over time with the department’s administration work

Requirements:

• An adaptable smart working EA who has had excellent exposure to working in a fast-paced ever-changing environment.
• A passion for team building, forging connections, and fostering firm culture will also be key. 

If this role sounds of firm interest to you, please apply today.

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