Managment Team Assistant

Join a dynamic and innovative company in the heart of Basel. Tiger Recruitment is looking for an Management Team Assistant for a well-established and highly specialised company that values creativity, collaboration, and ambition. With strong commitment to quality, we are seeking a passionate, highly motivated and reliable Management Team Assistant to join the team.
As a Management Team Assistant, you will play a central role in supporting the management team in their day-to-day activities and ensuring the smooth functioning of the organisation.

Responsibilities

• Act as a trusted and reliable point of contact for the management team, handling inquiries and providing timely and accurate information
• Responsible for the smooth functioning of the CEO-Office with all administrative requirements
• Be the go-to person for our team members for general enquiries and support at the office
• Manage complex calendars and schedule appointments, meetings and travel arrangements, meeting preparation and reception of customers and other external stakeholders
• Prepare and edit correspondence, presentations, protocols and reports for internal and external stakeholders
• Support contract management and customer relationship management
• Event (space) management, advertising and coordination, organization of guest bookings
• Facility management, coordination and organization of external companies
• HR support (digitalization, trainings and conference management, onboarding and offboarding, time and absence management)
• Marketing support (social media, website, communication)
• Conduct research and gather data to support decision-making and strategic initiatives

Requirements

• Proven experience as an executive assistant, management assistant, or in a similar role supporting senior executives
• Exceptional organizational skills with the ability to prioritize tasks and meet deadlines
• Strong communication skills, both written and verbal, with the ability to interact effectively with stakeholders at all levels
• Proficient in Google Workspace, Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications – Jira (Atlassian suite) of advantage
• Detail-oriented mindset with a commitment to delivering high-quality work
• Ability to handle confidential and sensitive information with the utmost professionalism
• Excellent problem-solving skills and the ability to adapt to changing priorities
• Proactive attitude and a willingness to take initiative and go the extra mile
• Residence near Basel or willingness to move to Basel / Switzerland
• An “early bird” who likes to start at 08:00 AM
• Fluent in German and English

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.